Form number

ACF-118

ACF-696

ACF-800

ACF-801

Purpose

Serves as the agreement between the Lead Agency and the Federal Government as to how CCDF programs will be administered in conformance with legislative requirements, pertinent federal regulations, and other instructions and guidelines issued by ACF.

States are required to use the ACF-696 to report estimates and expenditures for the Mandatory Fund, the Matching Fund, and the Discretionary Fund. Territories are required to use the ACF-696 to report estimates and expenditures for the Discretionary Fund only.

Provides unduplicated annual counts of children and families served through the CCDF; payment methods; CCDF providers; state licensed capacity by type of child care setting; consumer education methods; and pooling information.

Provides case-level data on the families and children served during the month of the report, including demographics, family income and co-payments, and type of setting with licensure status. States have the option of submitting a sample or all cases.

Report frequency

Biennially

Quarterly

Annual

Monthly or Quarterly
(Grantee's choice)

Reporting period(s)

Two-year periods starting with an even-numbered fiscal year
(e.g. FY2004-FY2005,
or Oct 1, 2003- Sep 30, 2005)

1. Oct 1 - Dec 31

2. Jan 1 - Mar 31

3. Apr 1 - Jun 30

4. Jul 1 - Sep 30

Federal fiscal year
(Oct 1 - Sep 30)

Every month or quarter

Due when

• The July 1^st prior to the reporting period

• 30 days after end of quarter

• Dec 31 (three months after end of reporting period)

• For monthly reporting: 90 days after end of month

• For quarterly reporting: 60 days after end of quarter

Submission method

• Hard copy, or

• Email attachment (to CCB Regional Office, by prior arrangement)

• Currently: Hard copy

• In the future: Via new ACF forms database (probably starting sometime in 2003)
  

• Internet data entry and submission (at http://www.acf.hhs.gov/cgi-bin/ccis/acf800.cgi)

• Electronic and hard-copy attachments (to info@nccic.org)

• Electronic data files (via Social Security Administration's Connect:Direct network)

Submit to

• CCB Regional Office

• CCB Regional Office

• Child Care Bureau, Reports Manager (via internet)

• Department of Health and Human Services (via Connect:Direct)

Technical assistance

• CCB Regional Office

• CCB Regional Office

• On-line help for ACF-800: /programs/ccb/
  report/formhelp/acf800/

• CCB Regional Office

• Child Care Automation Resource Center (CCARC)

• CCB Regional Office

• Child Care Automation Resource Center (CCARC)